Employee Resignation Request
The Employee Resignation Request feature enables employees to formally submit a resignation request. This request follows a comprehensive multi-step approval process, involving the employee’s direct manager, HR, Accounting, and the General Manager, ensuring proper handling and compliance with company policies.
Apply Resignation Request
Employees can apply for resignation by following these steps:
- Navigate to Apply Resignation Request under the HR menu.
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Complete the form with the following fields:
- Notice Period Compliance: Check this box if the notice period is being adhered to. If not, specify the Last Working Day.
- Resignation Reason: Select a reason from the provided options. If "Other" is chosen, enter a custom reason in the designated field.
- Submit the resignation request. The system will initiate the approval workflow and notify the relevant parties.
Approval Workflow
- Direct Manager Approval:
The request is first sent to the direct manager for review. Before approving, the manager must reassign the employee’s tasks to other team members. The system highlights any tasks that extend beyond the employee’s last working day in red for easy identification.
- HR Approval:
If approved by the manager, the request is forwarded to HR. HR is responsible for handling the Employee Assets Handover. The system displays a list of assets the employee has received, with options to mark them as returned and to add handover notes for each asset.
- Accounting Approval:
Following HR’s approval, the request goes to Accounting to manage the Employee Financial Settlement, which includes salary calculations, leave encashments, and loan deductions.
- General Manager Approval: Finally, the General Manager reviews the request and makes the final approval or refusal, taking into account all preceding steps and notes.
- Account Deactivation: Upon final approval, the system automatically disables the employee’s account and sets their status to "Inactive" on the specified last working day.